Programs & Events Manager

The Programs & Events Manager oversees agency programs and events for the Oklahoma Visual Arts Coalition and is a key team member of the staff. The position is full-time and year-round with some required evening and weekend activities. Considerable in-state travel is required.  This position reports to Executive Director as required ensuring the success of OVAC programs and services and is a team member for all of OVAC’s activities. The below job description may not include all tasks assigned to this position and is intended to provide a general overview of the types of tasks and roles that can be expected.


Key Responsibilities:               

  • Responsible for organizing and coordinating all aspects of major programs and events, including 24 Works on Paper, Momentum, Tulsa Art Studio Tour, Concept, Art 365, The Oklahoma Art Writing & Curatorial Fellowship, and future programs and events as assigned by the Executive Director

  • Recruit volunteers to support event planning and production

  • Manage event committees, including leading meetings and selecting co-chairs

  • Support the Development Director in sponsorship recruitment for cash and in-kind donors to meet event goals

  • Manage overall execution of programs within budget

  • Maintain relationships with partners, community, consultants, and vendors through meetings and email correspondence

  • Ensure seamless communication between consultants, staff, volunteers, and vendors

  • Maintain database, planning templates, and records for events

  • Manage logistics and implementation of events including selecting venues and vendors, managing volunteer schedules, installing exhibitions, and a master schedule of events

  • Outreach to partner organizations to create educational programming for events and exhibitions

  • Act as liaison among various groups including artists, curators, organizations, and committees

  • Work with graphic designers to coordinate all graphics for programs

  • Work with Marketing Manager to ensure all programs are properly promoted

  • Work with and manage interns as needed

  • Contribute strategic thinking for organization to meet its mission through events and programs

  • Be a true team player and work closely to support other OVAC staff members as needed


Required Skills:

  • 2-5 years of experience in arts administration, event planning, or similar roles

  • Bachelor’s degree in art, art history, nonprofit administration, or related degree

  • Collaborative disposition skilled in working as part of productive teams

  • Acute detail orientation and excellent organizational skills

  • Performs superiority customer service with high expectations for quality

  • Demonstrated ability to take initiative, think creatively, and problem-solve

  • Good verbal and written communications, including public speaking

  • Excellent time management skills

  • Basic familiarity with tools and art installation

  • Aptitude in learning new technology quickly

  • Proficiency in desktop publishing, word processing, email, social media and database programs


Physical Requirements:

  • Ability to lift 50 lbs regularly

  • Ability to drive with reliable transportation

  • Ability to climb a ladder or scaffolding

  • Ability to maneuver our movable walls and install artwork, including lighting



Salary ranges from $35,000 to $40,000, commensurate with experience. Benefits include vacation, sick leave, matching retirement program, and free health and dental insurance. Employee will receive training as needed. Employees are encouraged to seek outside professional development.


We will begin reviewing applications October 1, 2021. The position will remain open until filled. To apply, please send a resume and cover letter to: 

Krystle Kaye, Executive Director,

Programs & Events Manager

Application review will begin October 1, 2021.