RFP Sixth & Western, Stillwater, OK

REQUEST FOR PROPOSAL (RFP)

Reimagining the Northeast Corner of 6th & Western through Public Art

Stillwater, OK

GOAL:

The northeast corner of 6thStreet and Western Avenue is a well-traveled entrance into the heart of Stillwater. The work of art erected on this corner will serve as the catalyst for a larger, more comprehensive, initiative called the Gateway Project. The Gateway Project includes the identification and implementation of gateway signs, district boundaries, wayfinding, and public art. The selected sculpture will welcome everyone into the heart of Stillwater and become a defining element within the community.

SITE INFORMATION:

Jon and Nancy Patton donated the northeast corner of Highway 51 (6th Street) & Western to the City of Stillwater. This area will potentially be a part of the Oklahoma Department of Transportation upgrades in which Highway 51 will be resurfaced and reconfigured. The expected timeline for the upgrades is 3-5 years and a portion of the land may be used for a right-turning lane. This must be taken into consideration when designing the sculpture and its potential placement on the property.

DESIGN CRITERIA:

  • The work should have a meaning that represents the people, attitudes, and inclusive nature of Stillwater. The work should inspire unity, community pride, and integrity.

  • The work is subject to the deed restrictions set forth in Attachment A.

  • The work must be original artwork and shall not incorporate corporate logos or other trademark or copyright-protected material or works.

  • The work must be scaled to fit the location-- large enough to be seen from the road and not too large to obstruct trees, powerlines, or the surrounding residential area.

  • The intent is for the artwork to require minimal maintenance due to but not limited to Oklahoma’s weather.

  • The work should take visibility into consideration because the sculpture will be seen from various angles by passing vehicles.

SUBMISSION CRITERIA:

  • Letter of consideration including artist statement about the proposed work

  • Professional Resume including at least 3 professional references (not to exceed 2 pages)

  • Portfolio of (no more than 3) public works. Include:

  • Color photo of each work - On the same sheet include:

  • Artist name, the title of work, the medium used, dimensions, location, starting budget, ending budget, completion date, installation date.

  • Proposed Design, including:

  • Design image

  • Dimensions

  • Material

  • Installation needs

  • Budget (Note: funds will be raised) Range: $40,000 - $50,000

  • The budget needs to include the engineering and construction costs of the foundation.

The final selection of the design will consider the additional costs of footings, lighting requirements, etc.

  • Timeline from fabrication to installation

· Submissions may be submitted electronically or sent on paper or a USB drive to :

Arts and Humanities Council of Stillwater

PO Box 135
Stillwater, OK 74076
email:
ArtsHCStillwater@gmail.com (use this address for questions and submissions)

The selection committee will include individuals and stakeholders from the greater Stillwater community, the City of Stillwater, and the Arts and Humanities Council of Stillwater. Ultimately, City Council approval is required.

SUBMISSION DEADLINE: August 1, 2021

ADDITIONAL INFORMATION:

  • Once selected, the artist will participate in a final design review with decision-makers in order to assure quality and authenticity of themes and determine the timeline of completion.

  • Materials will not be sent back.

  • If chosen, all intellectual property rights will be held by the City of Stillwater.

  • This area will potentially be a part of the Oklahoma Department of Transportation upgrades in which Highway 51 will be resurface and reconfigured. The expected timeline is 3-5 years and a portion of the land may be used for a right-turning lane. This must be taken into consideration when designing the sculpture and thoughts of placement on the property.

  • Current signage will be removed.

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Attachment A

1. Grantee conveys this property for the express and limited purpose of establishing and maintaining green space and welcome sign as provided in these terms and conditions.

2. Grantee shall remove the existing house and prepare the property for the installation of a monument-style welcome sign. Grantee shall bear all costs of said structure removal and site preparation.

3. Grantee, after consultation with Grantor, shall commission, install, and maintain a simple monument-style sign bearing the inscription "Welcome to Stillwater" or a similar message on the property. This sign shall not bear the name of any institution or entity other than the City of Stillwater nor shall it include the name of any sponsor, civic group or other organization. Neither the sign nor the property shall be used for advertising or announcing events. Provided, however, this shall not preclude Grantee from placing a small plaque or other such sign on the property recognizing Grantor's donation of the property to the City.

Deadline

Arts and Humanities Council of Stillwater

Venue

Contact Email

Organization

August 1, 2021, 11:00:00 PM

Stillwater, OK